Academic Assistant, Fuqua School of Business

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You

In this position you will perform administrative and secretarial duties of a complex and confidential nature in support of major departmental or divisional activities, relieving the supervisor of varied clerical and administrative responsibilities and maintaining efficiency in organizational operations.

Be Bold.

Work Performed

Screen and route mail and documents; determine which to respond to or bring to the supervisor's attention based on the content of the communication and broad knowledge of departmental programs and activities. Organize and maintain divisional or departmental files of records, reports, and correspondence required for reference and efficient operation of the division or department; maintain up-to-date management and procedural manuals, directives, and related records; interpret new directives, policies, and regulations, and inform appropriate personnel of changes.

Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis, and evaluation of data. Review reports received for the supervisor; check and compare them with source documents, and bring significant items, changes, errors, or omissions to the supervisor's attention. Assist in preparing complex and diversified departmental or divisional budgets, making recommendations and projections based on knowledge of program activities and departmental operations. Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.

Take and transcribe dictation; type letters, reports, and records, ensuring grammatical accuracy, conformance with general policy, and factual correctness. Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the supervisor; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental or divisional activities and transmit instructions and/or information to and from staff members; serve as liaison with administrative personnel and external agencies concerning University policies and procedures, grant administration and budgetary preparation and control.

Advise and direct secretarial, clerical, or other personnel in the department or division; make work assignments and review work for accuracy and completeness. Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Knowledge, Skills and Abilities

N/A

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR an equivalent combination of education and relevant experience.

Degrees, Licensures, Certifications

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR an equivalent combination of education and relevant experience.

Choose Duke.